American Association of Insurance Services

Articles on filings & compliance topics
from AAIS's Viewpoint magazine

The state filing process can be costly, complex, and time-consuming, but it needn't stop you from undertaking new product initiatives. AAIS filings specialists secure approval for hundreds of filings each year, and they can help you competently manage every step in the process.

The AAIScompliance customized service is used by property/casualty carriers for routine filings and major compliance projects. AAIS filings specialists have extensive experience filing independent company materials, advisory organization materials for adoption, and loss cost multipliers. They are also prepared to review your existing programs to determine if they are in compliance with all state requirements.

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Compliance infractions can lead to costly penalties and product delays. AAIScompliance specialists are ready to take on the administrative tasks of state filings so your staff can concentrate on achieving your business goals. Acting as your filings team, our specialists will--

Draft filing transmittal cover letters
Advance state filing fees where needed
Submit filings electronically where permitted
Submit responses to state concerns with your approval
Monitor the progress of the project
Provide you with regular status reports
Provide you with electronic copies of approved filings

For existing programs, our specialists can identify where your programs deviate from state requirements and implement or recommend updates to comply with the latest state mandates. For new programs, our specialists will--

Review and complete required checklists
Develop necessary compliance endorsements
Draft filing memorandum detailing changes being made with the filing

For companies that use AAIS programs, AAIS will audit your filings to determine if proper action has been taken to adopt current AAIS programs, and recommend additional filing action if needed.

AAIS is also a licensed third-party provider of SERFF filings As such, AAIS offers expedited electronic filing of forms, manuals, disclosure notices, and more.

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For information on utilizing AAIS for a SERFF filing, send an e-mail inquiry to compliance@AAISonline.com.

The AAIS Compliance Guide is a comprehensive resource of state filing requirements for forms, rules, and rating information, updated with new information every year.

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The Compliance Guide is provided without additional charge to all companies that utilize at least one AAIS insurance line program. Companies not affiliated with AAIS can purchase an electronic copy for $400.

Among other things, the Compliance Guide includes:

Summary of state filings requirements for personal and commercial lines
Review Standards Checklist, provides state specific website addresses to access checklists to determine which states require checklist(s) with filings.
Listing of states which have adopted the NAIC Policy Coding Matrix
Filing requirements and citations for umbrella policies
Lists of filing transmittals and filing fees
Company action needed to implement AAIS filings
Readability guidelines
Filing guidelines for dec pages, policy jackets, applications, binders and certificates
Summary of state criteria for exempt commercial policyholders
Directory of insurance departments, satellite offices, and Web addresses; indicates whether commissioners are appointed or elected
Guidelines for filing traditionally “nonfiled” inland marine forms
State-specific SERFF requirements
Filing requirements for Loss Estimates Supplement
Insurance Department Compliance Monitoring Information
Individual Risk Premium Modification

American Association of Insurance Services
1745 S. Naperville Road | Wheaton, IL 60189-5898
630-681-8347 | 800-564-AAIS | Fax 630-681-8356